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Sample Chronological Ethics Complaint Documentation Processing

In an effort to guide you through the ethics complaint process, we have made this document, "Sample Chronological Documentation for Processing an Ethics Complaint," available for customization and download.

NOTE: The sample forms and letters contained in the referenced file might not be applicable to every situation.

Prior to using any of these sample forms or letters, administrators should revise them, as reason and circumstances dictate. This document features a chronological example of how a board/association receives, processes, and resolves an ethics complaint. It includes sample letters, forms, and a comprehensive, detailed written decision.

Table of Contents
Administrative Time Frame/Ethics Page 3
Administrative Time Frame/Arbitration Page 4
Staff’s initial complaint letter if complainant interested in arbitration and ethics Page 5
Staff’s initial complaint letter if complainant interested only in ethics Page 7
Staff’s initial complaint letter if complainant interested only in arbitration Page 8
Complainant’s complaint letter to Grievance Committee Page 9
Complainant’s complaint form to Grievance Committee (#E-1) Page 10
Letter from staff advising complainant of need to clarify what Article charged Page 11
Amended ethics complaint form (#E-1) Page 12
Letter from staff to respondent principal’s broker w/copy of amended ethics complaint (#E-1) Page 13
Letter serving respondent with copy of complaint and requesting response (#E-2) and forwarding challenge forms (#E-6, #E-7) Page 15
Reply to ethics complaint, form #E-3 and respondent’s narrative Page 19
Letter from staff to complainant and respondent along with #E-8, official notice of hearing Page 21
Letter from staff to complainant and respondent forwarding hearing panel’s decision (#E-11) Page 23
Letter from respondent appealing (#E-13) Page 26
Letter from staff to complainant providing copy of request for appeal (#E-6, #E-7) Page 28
Letter from staff confirming date of appeal (#E-14) Page 31
Official letter of reprimand disseminating appeal panel’s decision (#E-12) Page 34