In an effort to guide you through the ethics complaint process, we have made this document, "Sample Chronological Documentation for Processing an Ethics Complaint," available for customization and download.
NOTE: The sample forms and letters contained in the referenced file might not be applicable to every situation.
Prior to using any of these sample forms or letters, administrators should revise them, as reason and circumstances dictate. This document features a chronological example of how a board/association receives, processes, and resolves an ethics complaint. It includes sample letters, forms, and a comprehensive, detailed written decision.
Table of Contents
|Administrative Time Frame/Ethics||Page 3|
|Administrative Time Frame/Arbitration||Page 4|
|Staff’s initial complaint letter if complainant interested in arbitration and ethics||Page 5|
|Staff’s initial complaint letter if complainant interested only in ethics||Page 7|
|Staff’s initial complaint letter if complainant interested only in arbitration||Page 8|
|Complainant’s complaint letter to Grievance Committee||Page 9|
|Complainant’s complaint form to Grievance Committee (#E-1)||Page 10|
|Letter from staff advising complainant of need to clarify what Article charged||Page 11|
|Amended ethics complaint form (#E-1)||Page 12|
|Letter from staff to respondent principal’s broker w/copy of amended ethics complaint (#E-1)||Page 13|
|Letter serving respondent with copy of complaint and requesting response (#E-2) and forwarding challenge forms (#E-6, #E-7)||Page 15|
|Reply to ethics complaint, form #E-3 and respondent’s narrative||Page 19|
|Letter from staff to complainant and respondent along with #E-8, official notice of hearing||Page 21|
|Letter from staff to complainant and respondent forwarding hearing panel’s decision (#E-11)||Page 23|
|Letter from respondent appealing (#E-13)||Page 26|
|Letter from staff to complainant providing copy of request for appeal (#E-6, #E-7)||Page 28|
|Letter from staff confirming date of appeal (#E-14)||Page 31|
|Official letter of reprimand disseminating appeal panel’s decision (#E-12)||Page 34|