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SALES MEETING TOOL KIT: BETTER TIME MANAGEMENT |
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 Better Time Management, Introduction Component 1: Facilitator Talking Points Component 2: Better Time Management Agenda Component 3: Handout 1, Time Log Component 4: Handout 2, Tips for Better Time Management Component 5: Activity 1, Setting Your Priorities Ratings Scale Component 6: Activity 2, Setting Priorities Response Sheet Component 7: Handout 3, Tips for Using Scraps of Time Component 8: Activity 2, Suggestions for More Efficient Ways Component 9: Handout 4, Time Management for the Time Challenged Component 10: Activity 3, Avoiding Interruptions Component 11: Activity 3, Suggested Answers for Avoiding Interruptions Component 12: Other Resources |
Component 5: Activity 1, Rating Your Priorities An essential part of establishing a useful time management system is to devote time first to the tasks with the highest priority. Each person’s priorities will be different, but deciding on what each of your priority ratings signifies and using those ratings consistently will help ensure that the jobs you truly consider most important will always be given priority. One possible rating system to use is this four-point scale. 1. Urgent: What you must complete to avoid an immediate crisis. (Example: Deliver contract for closing) 2. Important: Critical to achieving a major goal, but slightly less time sensitive. (Example: Prepare listing presentation for meeting in two days.) 3. Routine: Needs to be done regularly and but there are no specific deadlines. (Example: Make prospecting calls) This category may also include items that can be delegated to others 4. Of limited value: Could easily be eliminated or postponed. (Example: Read newspaper) Component 6: Activity 2, Setting Priorities Response Sheet |